Once the documents are scanned, the system uses proper indexing mechanism to store the documents in correct segments folders for fast document search and retrieval.
An efficient search option is incorporated to the solution, the retrieved images will have a best quality for the neediness of users.
Authorized users are able to edit/comment on the documents and save them in to the system as the system saves the edited documents as another version of the original documents.
During the process of storing image data to the storage, the required format conversions and security encryptions for stored files will be carried out in the OS level and the data base will keep the record of the files as links to the storage.
Doxpro is capable of providing the analytical and statistical reports.These reports can be customized as per the user requirements.
Doxpro Document Management System enables organizations to streamline cumbersome business processes into a paperless environment with intelligent rules based workflow management. It helps organizations to manage their data effectively, resulting in greater efficiencies and cost savings and thus leading to a medium-term increase in productivity.
Doxpro supports fast searching since the system uses the Optical Character Recognition (OCR) technology, to convert digital images into machine readable text Integration.
Barcode Analyser is a standalone component that enables to allocate files to the different segment folders according to the barcode number. This facilitates to upload the documents reading the patched barcode in the document.
System allows users to restrict the visibility of the pages of the documents when the documents are exchanging through the system. Also the uniqueness of the Doxpro is it allows user to mask even part of the document or few words (content) if necessary.
Doxpro Document Management System can be bundle with a comprehensive PKI based security layer as an advance feature where user accessibility to the system is determined based on proper user authentication and hardware token validation (Two factor authentication).
Integration with any scanning device and support external systems integration Meta Data & Types: User can configure the fields in the back end for the meta data entering and the system will facilitate user to enter the relevant data during the document storing process which will support for the fast search and retrieval and this would typically return a list of documents which match the user's search terms.
Alerts and notifications will make routine office work simple and convenient.
Doxpro is fully platform independent and can be deployed in any OS/Platform.
During the process of indexing and storing documents to the document repositories, the required format conversions and security encryptions for stored files will be carried out in the OS level and the database will keep the record of the individual scanned documents as links (file path stored in the database) to the storage.
The document management solution will facilitate users to add annotations, comments, notes, remarks within the scanned documents. So, stamps, sticky notes, comments, notes, explanations, or other types of external remarks can be attached to the scanned document.
There are three types of dashboards for Individual users, Organization administrators and Total system administrative users. Each individual (institutional users) will be provided with their own dashboard where they can view and track their own performance.